HIPAA Compliance The formation of Health Insurance Portability and Accountability Act (HIPAA) is aimed at streamlining the health sector by putting in place administrative processes and enhancing the confidentiality and safety of patients’ data. HIPAA policies cuts across several institutions who deal with patient information and it is not only focused on the leading institutions such as hospitals, clinics, and dental cares but it also affects those who occasionally access patient information such as health equipment and machine dealers, call center agents and other health insurance companies. For a long time, enforcement of the policy has not been stringent, with least penalties given to those corporations who do not follow the HIPAA privacy and security regulations with regards to patient information. Nowadays, the trend is gradually changing, and there are company audits, and those who are found guilty of not conforming to the HIPAA act are handed stiff penalties. To help you operate by the regulations of HIPAA, here are some ways which you could help you through. Employ HIPAA Compliance Officer – This individual should have undergone HIPAA training and completed it successfully, and he should become in charge of maintaining and implementing HIPAA requirements. Make sure that all personnel is conversant with the HIPAA provisions and policies which touch on the organization operations – There should be continuous staff training concerning HIPAA requirements, and all employees should be eligible for the training. The employees should undergo training which takes into consideration their level of understanding and access to patient information.
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Make sure that there is proper storage of patient information – The Company should have measures which restrict the access to patient information and records. Install security measures to all storage devices which contain patient information and use up to date antivirus on computer devices. It should have an up to date antivirus software installation.
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You will find these procedures helpful in complying with HIPAA act. However, the most important of them all is to employ HIPAA compliance officer and to make sure that the agent possesses the necessary qualification, skills, and experience which are helpful to the company. Once this individual is in place, he should be responsible for implementing HIPAA requirements, training the organization personnel, developing procedures for safeguarding patient information and ensuring that such information is kept secretly from access by non-authorized individuals and also keeping data storage devices safe. It is essential that each company that interacts with patient information should conform to HIPAA requirements to avoid penalties.